Booking A Room

There are two ways to make a room booking in the Room Booking application

Booking a Room Via the Calendar

• This is based on location and a selecting a specific room

Booking a Room Via a Room Search

• This is based on location and undertaking a search for an available room

Booking Details

In both scenarios you will be required to complete the following details onscreen

Adding Attendees

When booking a room, attendees to any meeting held, can be added to the booking. Attendees will receive email confirmation of the booking.

A list of attendees can be added, separated by a semi colon (;)

Editing a Booking

You can edit your own booking in two ways :

• by selecting the booking from the booking calendar and selecting the edit button.
• Using the All Booking search to find your booking and selecting to edit the booking

Both methods will bring you to the same Booked Room screen - Fields that cannot be edited will remain read only. The meeting time can be changed by Extending the time period as required. You will receive an updated meeting confirmation.

Cancelling a Booking

You can cancel your own booking in two ways :

• by selecting the booking from the booking calendar and selecting the Cancel Booking button.
• Using the All Booking search to find your booking and selecting to Cancel booking

You will be asked to enter a Cancellation reason before confirming your cancel action. You will receive a booking cancellation email.

Business Required Fields

Once the Booking details screen is displayed, there may be a list of Business Required fields displayed for completion (also known as Key Fields). Any fields marked as mandatory MUST be completed before the booking is completed. To edit the key fields at a later date, simply select to edit the booking and amend the fields as required.

Manage Key Fields

This is an Administration function, which allows the Admin to set the key fields required on a Booking service.