Advanced Functionality
Note
All functionality described in this section requires an Administration role (either RoombookingAdmin or Service Admin). If you do not have visibility of the item in the left hand menu - you do not have the required role assigned. If you feel you should have the role, refer to the Service Administrator for your service.
Manage Locations
The following video demonstrates the Manage Locations functionality.
This includes:
- Add a New Location
- Add a Room
- Edit an Existing Location
- Edit a Room
- Restrict a Location/Room
View Rooms
An admin user can view all rooms at a location by selecting View Rooms from the left hand menu
Once the location has been selected, a list of existing rooms will be displayed. The grid displayed is sortable and filterable.
The user, at this stage can create a split room by selecting the Split Room button and completing the details for the new split room.
Holidays and Breaks
Locations and Rooms can be flagged as unavailable for any reason by the Administrator. Select Holidays and breaks from the lefthand menu and the following screen will display. It will display all existing rules that are in place.
To add a new rule, select the Add a new availablity rule button and the applicable fields will be displayed.
Complete the required fields and select the save button.
A rule cannot be saved if there is an existing booking in the location/room. You need to exit and cancel the necessary bookings and start again.
Booking Statistics
The booking statistics menu will appear on the left hand menu IF you have the required role within the application. Once selected the screen will appear, requiring you to select the specific location and room.
Once the room is selected, the booking stats will appear on screen in the form of a bar chart based on a xmonth period. The stats show the number of bookings in the period and the percentage booked v free.
The time period reflected can be changed by using the filter section and selecting the time periods.
