Booker Activities

Enter Search Criteria

Allows the user to specify the criteria for a room required.

Room Search

Select Room

The system will display a list of rooms matching the criteria entered.

Select Room

View More Information About A Room

Room Detail

Select Time Interval For Booking

Using the calendar display – select the time interval for your booking.

Booking Interval

Enter Booking Contact Details – No External Attendees

Enter Booking Contact No Attendees

Enter booking contact details – External Attendees Required

Enter Booking Contact Attendees Required

Confirm booking

Confirm Booking

Book A Room Using Calendar

Click Booking Calendar from Menu

Booking Calendar From Menu

Configure Calendar View

Config Calendar View

Select Time Interval For Booking

Select Booking Time Interval

Enter Booking Contact Details – No External Attendees

Booking Contacts No Attendees

Enter booking contact details – External Attendees Required

Booking Contact External Attendees Required

Changes to the email contents means that when booking a room:

1.The text entered as the ‘Meeting Title’ will now appear in the Subject Heading of any emails generated by this booking, as below.

Meeting Title Image

2.Where information has been entered into the ‘Additional Details’ text area, it will be automatically included in any email notifications triggered by the booking.

Additional Details

Confirm Booking

Confirm Booking

Split Room

Booking A Split Room

Booking a child-room is no different to booking any other type of room.

  • You may book the parent-room out as a whole as long as none of its child-rooms has already been booked.
  • When booking parent or child rooms, you will be able to see any current booking against the parent or children for the date/time selected
  1. Click the ‘Book a Room’ menu item and enter your search criteria. Pick A Split Room Section

![NOTE] The ‘Linked Room’ column will show the parent-room to any child-room entities.

2.Click the associated ‘Book’ button next to the date you wish to book. Please note: - a. The parent-room will only be available if no child-room is already booked, otherwise, the room will show as reserved by the specified child-room(s) - shown below. - b. The child-rooms will not be available where the parent-room has been booked.

Split Room Calendar View

Edit A Room Booking Using ‘All Bookings’ Option

2.4.1. View Bookings

View Booking

Locate Booking To Edit

Locate To Edit

View The Booking

View Booking Detail

Edit The Booking

Users can choose to ‘Extend Time’ and ‘Edit Attendee Names’ (for external attendees) via the edit booking modal.

Edit Booking Modal

The ‘Extend Time’ button: will display the start and end times in editable mode, which you can change and then Save or Cancel as required.

Extends Time

The ‘Edit Attendee Names’ button associated to the will open the text area in edit mode and allow the user to update accordingly. Then Save or Cancel changes as required

Edit Attendee Names

Cancel A Room Booking Using ‘All Bookings’ Option

View Bookings

Cancel View Booking

Locate Booking To Cancel

Locate To Cancel

View The Booking

Cancel View Booking

=Select the Cancel Booking Button

Select Cancel Button

Confirm Cancellation Reason & Complete Cancellation

Cancel Reason

Cancel A Room Booking Using ‘Booking Calendar’ Option

View Bookings Calendar

Booking Calendar

Select The Booking To Cancel

Select Booking To Cancel

Select The Cancel The Booking Button

NB. You will only be able to see the Cancel Booking button on bookings that you have made, unless you have the RoomBookingAdmin role.

Select Cancel Booking Button

Confirm Cancellation Reason & Complete Cancellation

Cancel Reason