Manage Zones

Note

This feature is only available to users with an Admin role.

You will be able to zone your floor according to your needs. Each floor in a building will be displayed with a Zones button which allows you to configure one or multiple zones per floor.

Adding a new zone to a floor

From the left-hand navigation bar, click the Manage Buildings menu item.

Locate your building and click its associated Floors button to display any floors currently configured for that building.

Locate your floor and click its associated Zones button to display any zones currently configured for that floor

Clicking the Add Zone button will allow you to configure a new zone:

Note that the Building and Floor fields will be pre-populated by the system

• enter a zone name
• enter a zone description
• like a floor, a zone can be configured to restrict user access
  • if set to True, you will be able to restrict zone access to specified users
  • otherwise set to False, it will be available to all users of the service.

Clicking Save will add the zone to your floor.

Editing a zone

Note that you will be able to edit your zone details at any point by using its associated Edit button, making your changes and clicking the Update button to save.

Any changes will be immediately available.

Scheduling the unavailability of a zone

You can schedule a period of unavailability to occur at a future date or date range. This can be applied to a building, floor or zone.

For full information on this feature, please refer to userguide - Holidays and Breaks.

Restricting access to a zone

As an admin, you will be able to restrict who is able to book desks which have been associated to a specific zone.

 

It is important to note that a Zone inherits any existing restrictions configured against its parent floor. Therefore, you will only be able to further restrict only those users already permissioned on the floor.

From the left-hand navigation bar, click the Manage Buildings menu item.

Locate your building in the list and click its associated Floors button to display any floors currently configured for that building.

Locate your floor in the list and click its associated Zones button to display any zones currently configured for that floor.

Locate your zone in the list

• IF it has not already been set to restricted
  • click its associated Edit button to display its details
  • and set its Restrict User Access setting to True
  • click the Update button to save the change.

You will now see that your zone has been set to restricted in the list of zones.

Now that your zone is restricted, you can now configure the users it is restricted to.

Click its associated Users button to display all the users currently with permission to access the parent floor.

If the parent floor has no restrictions, then you will see the full list of all users currently registered on the service

The users are listed in a sortable/filterable table to help you easily find the users you want to permission.

• click the user's associated Grant button to allow this person access to the floor - this will change the button from Grant to Revoke.
• click the user's associated Revoke button to remove their access to the floor - this will change the button from Revoke to Grant.
• click the Grant All button to grant permission to all the users in the list
• click the Revoke All button to remove permission from all the users in the list

Once you have completed your user configuration, click the Back button to return to the previous page.

In the example above, the 5 users listed will be able to access the floor, but only the 2 granted permission to the zone will be able to access and book desks associated to this zone.